MINUTES OF
EXTRAORDINARY MEETING OF THE GENERAL BODY(EOGM) HELD ON 03 & 10 Apr
16
1.
An
Extraordinary General
Body Meeting (EOGM)
of members of Ram Vihar Apartments Owners Welfare Society was held at the
Community Hall, Ram Vihar, Sector 30, Noida from 11.10 hours to 1335 hours, on
Sunday 03 Apr 16; consequent to a notice issued by the Executive Committee (EC)
on 10 Mar 16.It was adjourned, on request from members, to 10 Apr 16. Session on
10 Apr 16 was held from 1130 hours to 1330 hours. 27 members attended the
meeting on 03 Apr 16 and 36 members attended on 10 Apr 16.
Attendance was
checked as per attendance register & quorum declared complete by the Vice
President, Brig S Visvanathan, E 723 on 03 Apr 16 & by Secretary, Mrs.
Pramila Singh on 10 Apr 16.
Points
from President
2.
The
president welcomed all members and briefly stated reasons for revision of
byelaws as well as for upgradation/maintenance of elevators, as
follows:-
a) Present EC was asked to revise the current bye-laws during the
last EOGM held on 11 Oct 15.
b) Also,
Dy Registrar of Societies, Meerut had mandated vide letter dated 03 Sep 15 to
revise the bye-laws in
accordance with UP Apartment Act, 2010.
c) In
addition, the issue of modernization of our lifts as well as their maintenance
has been under consideration, since long. The EC wishes to put forward a
proposal for consideration by the General Body.
Agenda
Point I: Society Byelaw 2016
3.
This
agenda point was discussed in two sessions spread over two successive
Sundays. Chapters
I to VII were
taken up para by para & relevant issues discussed at length. Gist of
salient issues discussed & important decisions taken are
listed in subsequent paragraphs.
a) Term
‘Board of Management to be adopted instead
of Executive Committee’.
b)
General Body to be the Competent Authority for all Society matters.
c) Eligibility
conditions for voters & candidates for
Society Elections should be suitably highlighted by including them in Chapter II
on Voting, Quorum & Eligibility.
d)
Para 27 of the Draft Byelaws dealing with action
to be taken in case of vacancies in the Board of Management (BoM), to be
refined to
clearly state that if four or more members, out of six elected members resign,
President (or next in chain) will call for a Special GBM within 48 hours. First
Agenda Point of this SGBM will be to decide by a majority vote whether existing
vacancies will be filled up on the spot or a fresh election is to be
ordered.
e)
Para 34 on Resignations
to be reworded to
specify the manner of submitting resignation.
COMMENT (CAN WE BIND THE MEMBERS BY ANY MEANS IF THEY WISH TO RESIGN SINCE THE SAME IS A VOLUNTARY APPOINTMENT AND THEY WORK AS PER THEIR WILL AND NO ONE CAN FORCE THEM, AS LONG AS THE RESIGNATION IN WRITING IS SUBMITTED IT IS ENOUGH)
COMMENT (CAN WE BIND THE MEMBERS BY ANY MEANS IF THEY WISH TO RESIGN SINCE THE SAME IS A VOLUNTARY APPOINTMENT AND THEY WORK AS PER THEIR WILL AND NO ONE CAN FORCE THEM, AS LONG AS THE RESIGNATION IN WRITING IS SUBMITTED IT IS ENOUGH)
f) Para
39 : Transfer of an Apartment. Dr
SK Singh, G 728, stated that ½ % transfer charges to be paid by the seller are
high since he also has to pay the Society a NOC fee, which is currently (Apr 16)
Rs 10,000. However, other speakers stated that the current sale value of DUs
ranges between Rs 1.00 to 1.30 crores, depending on size. As per this new
provision, seller will have to pay 40 to 60 thousand more. This should be
affordable and is essential for building up our funds. Moreover, UP Apartment
Act,2010, Chapter IV para 7, states that transfer charges may be charged at the
rate of one to two per cent of the sale value. Our new bye-laws are only
laying down ½%.
g) Para
42: Rules of Conduct. Issues related to
management of Pets within the campus were briefly discussed. Multi-storey complex is not very conducive to manage pets with
limited space in apartments. We need to follow prescribed rules. Also new
residents, both owners & residents, should be discouraged from bringing in
pets.
COMMENT - (THE EXIXTING POPULATION OF PETS SHOULD CONTINUE BE MANAGED WITHOUT CAUSING ANY DAMGER TO THE FELLOW RESIDENCES NO NEW ONE BE ADMITTED)
COMMENT - (THE EXIXTING POPULATION OF PETS SHOULD CONTINUE BE MANAGED WITHOUT CAUSING ANY DAMGER TO THE FELLOW RESIDENCES NO NEW ONE BE ADMITTED)
h) Status
of Power of Attorney Owners.
Some residents are neither member, because they have not signed the tripartite
agreement with AWHO as well as the NOIDA Authority nor are they Associate
Members. Also some residents are staying in the Society in Apartments owned by
their parents/children/siblings/spouse; who are staying elsewhere. After a brief
discussion,it was decided that Associate Membership should be extended to such
members as per norms for tenants. Where the spouse or parent has expired
and hereditary
transfer is in progress,
Associate Membership should be accorded without charging Membership fee, for the
interim period. This aspect to be suitably included in the new bye-laws
4.
After the
discussion as above, the President moved a resolution as given
below;
‘The draft Society Bye-laws 2016,
placed before the General Body, be:-
a) Modified as
above.
b) Only Chapters I to
VII should be included.
COMMENT (SUITABLE PARA BE INCL TO EMPOWER THE 'BOM' TO ISSUE ADM INSTRS FROM TIME TO TIME)
COMMENT (SUITABLE PARA BE INCL TO EMPOWER THE 'BOM' TO ISSUE ADM INSTRS FROM TIME TO TIME)
c) Chapters VIII &
IX should be de-linked from Bye-laws &
issued separately as Administrative Instructions or
Rules.
d) Modified Bye-laws &
Administrative Instructions should be posted on Ramvihar Blog/Yahoo mailing
group & made available for scrutiny by members. Thereafter, Final Byelaws
should be placed in the next meeting of the GBM for
approval.’
5.
Resolution was
passed unanimously with voice vote.
Agenda
Point II: Elevators
6.
President commenced the discussion by stating that we
have been examining & deferring the up-gradation of our
Elevator Controllers, for the last five years or so, due to various reasons. Now
we have received proposals which appear to be viable. We may consider running a
pilot project for examining the new microprocessor based technology as well as
maintenance of existing Lifts by Local vendors.
7.
Salient
points of discussion are:-
a) A
comparative Table showing rates for a new Panel & accessories as well as AMC
was circulated to members present & discussed.
b) Lt
Col V C Khare, B-406, cautioned members against commercial pitch of various
vendors. He gave out reasons for frequent faults eg poor cleaning leading to
dust accumulation ,overloading & inadequate upkeep of the Machine Room.
However, he felt that pilot project is worth taking up.
c) A
small committee should be formed by the EC to examine all quotations, visit
sites serviced by short listed vendors, select one vendor and approve the MOU. Payment
schedule, disposal of replaced parts, quality control & warranty should be
seen in particular.
d) We
can install one Microprocessor based Panel on a trial basis. Also we can
handover maintenance of one lift to the same vendor.
e) Both
lifts should be in one block & covered by insurance. E Block was selected. On
installation, vendor should provide a Maintenance Technician on 24X 7 basis for first ten
days.
f) Duration
of the Pilot project / Trial period will be decided by the committee. Minimum
six months are desirable. (COMMENT - MIN TIME LIMIT BE NOT LAID DOWN AS SOON AS THE E BLOCK RESIDENTS ARE CONFIDENT WE SHOULD TAKE FURTHER DECISION)
g) Report
on the progress of the Project should be forwarded before 31 Mar 17. Upgradation
of other Lifts as well next AMC,will depend on this report.
8.
After discussion
as above, the President moved a resolution as given below;
‘General
Body hereby approves:-
a) The
replacement of one existing Panel with a Microprocessor based panel along with
all essential accessories. Cost to be restricted to Rs 2, 50, 00 plus taxes for
the new panel & accessories. No Fixed Deposits to be encashed for this
purpose.
b) Handing
over of Maintenance of one lift to a new vendor for a period of 12
months.
c) Resolution was
passed unanimously with voice vote.
Conclusion
8. There being no
other points, President declared the meeting closed.
12 Apr
16 Secretary, RVAOWS
ब्रिगेडियर_नरेन्द्र_ढंड
Brig Narinder Dhand,
Founder & Convener
Veteran's Web Portals.
Brig Narinder Dhand,
Founder & Convener
Veteran's Web Portals.
NOTE - Do Join our Email List - Please email your Rank and Name, Regt/Corps , Email ID and Mob Number to our Managing Member at " mgr.sigs@gmail.com " for Registration to receive updates on Veteran's issues regularly.
No comments:
Post a Comment