MINUTES OF ANNUAL GENERAL BODY MEETING
HELD ON 22 MAY 16
1.
An Annual General
Body Meeting (AGM) of members of Ram Vihar Apartments Owners
Welfare Society was held at the Community Hall, Ram Vihar, Sector 30, Noida from
11.20 hrs onwards, on Sunday 22 May 16,consequent to a notice issued by the
Executive Committee (EC) on 24 Apr 16.
2.
32 members attended
the meeting. Attendance was checked as per attendance register & quorum
declared complete by the Secretary, Mrs. Pramila Singh, E720.
3.
Meeting was presided
over by the Society President, Brig Ashok Anand (retd), A103.
4.
Review of
Minutes of EOGM held on 11 Oct 15.The Secretary read out the progress on
minutes of EOGM held on 11 Oct. Progress on minutes was approved as
follows:-
a)
Proposed By. Col Avinash Verma C- 001.
b)
Seconded
By. Brig Y
Mukherjee F-622.
5.
Opening Remarks by the
President. The President welcomed
all members and listed salient events since taking charge on 06 Sep
15,namely:-
a)
Re-opening of Bank Accounts &
starting another Bank Account.
b)
Repair of Generator
set & activation of AMC with OTIS.
c)
Revision of Society
Byelaws.
d)
Modernization of
Lifts.
6.
Gist of salient issues discussed
& important decisions taken is listed in subsequent
paragraphs.
Agenda Points
7.
Society Byelaws,
2016.
a)
President explained that our current
byelaws are of 2007 vintage. Moreover, UP Govt has notified the UP Apartment Act
in 2011.Therefore, the General Body in its meeting on 11 Oct 15 had desired that
Society Byelaws should be revised. Accordingly, draft revised byelaws were
circulated twice during Mar 16. An EOGM was organized on 03 & 10 Apr 16 to
discuss contents. Approved amendments were again circulated after the EOGM. No
comments were received. Now final Society Byelaws are placed before the House
for adoption.
b)
Discussion.
c)
Brig Om Parkash, B 605 stated that
changes in financial aspects should be highlighted. President categorically
stated that there are no changes in the existing financial controls in the new
byelaws.
d)
Mr Dandapani, C509, an
eminent practicing Advocate, stated that the he has checked the final version
and all amendments have been incorporated. He proposed that the Byelaws be
approved unanimously.
e)
Lt Col J B S Rekhi,
D-314 seconded the proposal.
f)
President thanked all
members for their valuable suggestions & comments.
g)
Decision. General Body unanimously approved Society Byelaws,
2016. To be implemented with effect from 01 Jun
16.
8.
Balance Sheet for FY 01 Apr 15
-31 Mar 16.
a)
President explained the
circumstances under which the EC took over the accounts leading to delay in
appointment of the CA.
b)
Treasurer, Col SC
Kochhar, D 614, gave a resume of salient contents. Audit report had been placed
on Notice Boards as well as on ramvihar yahoo group. CA, Mr Rajesh Jetley was
also present at this stage.
c)
Discussion. After a brief discussion , Balance Sheet
was approved , as follows:-
·
Proposed By. Lt Gen N R Khanna , D-615
·
Seconded
By. Brig N
K Dhand, D-616
d)
Lt Gen N R Khanna
suggested that a certificate should be obtained from the bank stating that no
FDs have been encashed and no loans have been procured against existing FDs. The
Treasurer assured the house that it will be obtained.
9.
Appointment of an Auditor for
FY 16-17. After a brief discussion,
it was decided that the next EC should suggest a new Auditor & decision
should be taken by the General Body in the forthcoming GBM.
a)
Proposed By. Col T S Sobti D-213
b)
Seconded
By. Col
Avinash Verma
Elections
10.
At this stage, President invited the
Returning Officer, Mr Deepak Bhan, B 605, to take over the stage & proceed
with the Society Elections.
11.
Mr. Deepak Bhan came
forward and stated that:-
a)
Sealed covers containing nominations
were opened by him in the Society Office at 1810 hours on 15 May 16 , as
scheduled. All members were invited to witness. Only two members turned
up.
b)
Only one nomination
has been received per post for all appointments. Therefore, there is no need for
election.
c)
New committee will
comprise of the following:-
·
President. Brig Ashok
Anand (A-103)
·
Vice
President. Col Suresh
Jetley (C-410)
·
Secretary. Col Anil Kumar Taneja (D-113)
·
Treasurer. Col Anil Bhatia (D-515)
·
Joint
Secretary. Mrs Ratan Mala
Sharma (E-005)
·
Joint
Treasurer. Lt Col Krishna
Kant (F-224)
·
Member
1. Sh Vijay Deep Singh
(B-405)
·
Member
2. Sh Tapan Kumar
(B-507)
d)
Returning Officer thanked all for
their support & co-operation.
e)
President requested the House that
the incoming EC should be permitted to nominate two co-opted members, as per
Society Byelaws. The House approved the request.
f)
Lt Col TS Sobti, D213
enquired from the Returning Officer, whether he was clear that all members who
had filed their nomination were qualified to do so. Returning Officer stated
that he had cross checked with the data supplied to him by the outgoing EC&
he was satisfied that all candidates were qualified as per that data. Disparity,
if any, should be referred to the outgoing/Incoming EC.
g)
Later Lt Col TS Sobti
stated that Col Anil Bhatia, D 515, incoming Treasurer, had outstanding
dues.
h)
President ruled that
matter will be taken up as per Society Byelaws.
Conclusion
12.
President thanked all members for
their support & co-operation. In particular, he thanked members of the
outgoing EC for sparing their valuable time. He also welcomed the new committee
which will be known as the Board of Management with effect from 01 Jun
16.President announced that Handing / taking over will be completed within the
next week and new committee will take over at 1200 hours on 29 May
16.
Vote of Thanks
13.
A vote of thanks to the outgoing EC
was proposed by Lt Gen NR Khanna & unanimously seconded by the
House.
14.
There being no other
points, President declared the meeting closed.
ब्रिगेडियर_नरेन्द्र_ढंड
Brig Narinder Dhand,
Founder & Convener
Veteran's Web Portals.
Brig Narinder Dhand,
Founder & Convener
Veteran's Web Portals.
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